Campus/University Management System

Student Life Cycle Management Success with eDU SMARTZ

Student Life Cycle Management Success with eDU SMARTZ

Undeniably, student success is the factor that holds the most weight when it comes to measuring the educational quality standards of an institution. However, this success is only enabled when the overall student life cycle is managed proficiently through all its stages.

The Student Life Cycle Management requires innumerable manual efforts from marketing activities to addressing queries through constant engagement along with well-ordered fee structures and scholarship programs. As soon as the prospect is enrolled in a course program, the objectives shift to the retention and academic progress.

However, a positively evolving institute acknowledges that different folks require different strokes because no student is the same. It is crucial to determine each student’s academic strengths and deficiencies as well as customize communication platforms so every student earns an equal opportunity to accomplish the best of their abilities.

Apart from the aforementioned stages, a student life cycle comprises of far more elements that have to be taken care of. Next up, we will simplify the stages of a student life cycle and how to overcome the typically faced manual hassles by ERP implementation.

  • What does it mean?

By description, a lifecycle indicates the sequel of phases through which something passes during its lifetime in a specified primary stage. Likewise, a Student Life Cycle is the transition that takes place in a student’s academic life, from their inquisition for enrollment to graduation in an institution, lead further by their accomplishments as alumni.

In other words, it is a holistic and data-driven strategy that focuses on the fundamental student journey to ensure their students are on the crest of waves in their academic profiles.

  • How can a Student Life Cycle be managed effectively?

For the efficient governance of the academic lifecycle of every student in an educational institution, incorporating a School Management System to substitute manual administrative operations is the way to go. It delivers unparalleled leverage to possess adaptable and premium solutions for speedy, smooth, accurate, and uniform administration of the day-to-day academic activities of their students.

Manual administration and record-keeping will result in the exhaustion of administrative resources, accumulation of disengaged data, and declined efficiency overall.

Moving on, we will now review the particular aspects of a student lifecycle and the modes by which an institution can effectively manage them via eDU-SMARTZ.

  • Important Stages In A Student Life Cycle

A Campus Management System such as eDU-SMARTZ facilitates you to create easy-to-track student profile data besides handling the inquiry process and enrollment procedure. It also allows sharing of student information and their academic records among faculties and administrators.

Following are the significant aspects of the lifecycle of a student that requires tremendous efforts by the administration.


  • Admission Process Management

This stage begins with the inquiry for admission which is the preliminary step that requires systematic management to cater to the queries and entice the prospects toward the courses that an institution provides. In addition, it is also essential to manage a complete database of prospective applicants and their inquiries.

Afterward, the admission form collection and submission procedure is a long haul for the students as well as the management which becomes an arduous task when managed manually.

Integrating eDU-SMARTZ as a School Management Software can make this phase a piece of cake due to its following features:

✓ Creation of admission applications

✓ Easy accessibility to online application forms on the institute’s website

✓ Applicant processing

✓ Online Aptitude tests and interviews along with merit lists and results

✓ Admit card generation and seating allocation

✓ Convenient tracking of student’s registration information


  • Fees Management

Generating fee vouchers and keeping a tab on every fee amount received had always been a hectic operation for the administrations. Furthermore, managing the received amounts and their allotment to demanding aspects to impact finances adds to the mandatory efforts. As the spectrum of courses offered by an institution increases, so do their relative fee structures along with the number of departments and students. Manual management of the aforementioned tasks results in a sluggish and ambiguous procedure.

With the Fee Management System feature of eDU-SMARTZ, every aspect related to fee collection is streamlined. Some of its key features are:

✓ Separate fee structures for various courses

✓ Management of refunds and cheque bounce issues

✓ Scholarships, installment programs, and refund policies

✓ Invoice generation

✓ Enrollment process fee management

✓ Modification of fee structures as required

✓ GL revenue conversions


  • Course Oversight

It is incredibly important for students to have clarity about the field they want to pursue. Therefore, it is the responsibility of institutions to encourage their prospects in registering for the suitable program by responding to their queries and providing informative assistance.

eDU-SMARTZ entitles the institute to help its students to fit in their interests and gain more knowledge about the field they’re genuinely interested in, with its following features.

✓  Insightful course lists

✓ Management of credit hours and sections for each course as per the requirements

✓ Defining student counsels and program coordinators.


  • Timetable Generation

An institution has to deal with a lot of administrative operations among which manually creating the flawless timetable takes much time and efforts. By incorporating a School Management System, the administration can concentrate their efforts on other indispensable activities.

Timetable generation and management is a walk in the park with eDU-SMARTZ because it delivers:

✓ Well-planned timetable

✓ Equitable faculty distribution

✓ Event and holiday calendar planner

✓ Convenient substitutions  of cancelled slots



  • Attendance Records

One element that determines the success of an educational institution is the capacity to track and sustain the attendance of its students and faculty. A proper attendance management system creates accountability in a system thus an environment comes into being where the attendance directly impacts the academic performance. When a reasonable attendance criteria is met, the quality of education and individual student performances will make the cut.

With eDU-SMARTZ, you can get your hands on an attendance management system as well. It’s main features are:

✓ Sessional attendance in collaboration with the timetable

✓Section-wise attendance marking

✓ Exam detention on the basis of attendance criteria

✓ Easy tracking of attendance reports

✓ Highlight attendance irregularities

✓ Optional biometric attendance system


  • Examination Control

Examinations are an integral phase in the student lifecycle as they evaluate one’s ability of learning, time management and competencies in handling tasks. Thus, it is important to hold smooth and balanced assessments in an institution.

An academic ERP like eDU-SMARTZ assists the institution in holding examinations to measure their students’ knowledge, skills, and aptitude. Examination malpractice can also be avoided because an Examination Management System ensures that the results are 100 percent merit-based by managing:

✓ Exam notifications on academic portals

✓ Course-based assessment

✓ Customizable assessment policy

✓ Student detention on fee/attendance criteria

✓ Exam schedule

✓ Examination Attendance

✓ Marking schemes such as GPA, percentage, or grades

✓ Generation of results, transcripts, and academic reports


  • Alumni Management

It is well-known that if alumni are kept engaged and well-informed, they become an institute’s finest ambassadors. Moreover, they depict an institution’s success standards and are the benchmark of the prospect’s anticipations. Besides the chance to leverage their expertise to mentor and support current students, proper alumni management can also tick off the word-of-mouth advertising box.

With eDU-SMARTZ, an educational organization can effectively manage their alumni networks because it authorizes expanding and tracking alumni database without human intervention. To create better networks and frequently update databases, an academic ERP can eradicate a lot of hectic manual administration concerned with managing alumni in the following ways:

✓ Simple registration process

✓ Complete alumnus profile

✓ Email based communication

✓ Organized data for internships and mentorship

✓ Alumni surveys and reports



An institution’s turbines are fueled by every aspect of a student life cycle. Therefore, integrating a cloud-based ERP like eDU-SMARTZ into the administration is only a fair deal. An all-encompassing and multi-productive Campus Management System will provide great assistance in real-time to the administration, faculty and the students throughout their voyage from inquiries and enrollments to graduation and prosperous alumnus.

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