Campus management system: A step towards academic evolution
Over the years, technology has made an advantageous impact in every sector of the economy. Since the outbreak of the COVID pandemic, digitalization has rapidly made its way into the educational sector as well. Automated technology is the only solution to almost all of the problems faced by every educational institution.
The recent advance in the form of Campus Management Systems has improved the management and functionality of institutions that have adopted it. An academic ERP (Enterprise Resource Planning) streamlines all day-to-day to operations and allows clear communication between different elements of an educational setup including administration, teaching faculty, students, and their parents. With the aim to increase quality standards, educational institutions are adapting technological innovations to boost productivity and enhance their performance.
The aim of school management software is to provide assistance in managing the office workload besides keeping an eye on the performance of students as well as the teaching staff. With a cloud-based ERP, the only requirement is an internet browser to access the required data at any instant from any device. Alongside reducing manual workload and expenses, it also allows in-sync operations and secure data.
Nevertheless, the following are the 8 features that make software integration for campus management, the ideal way forward to accelerate the dynamics of an educational institution.
- Student Registrations and Admissions
At the beginning of any academic year, there is an immense workload on the administration department due to managing the admission process manually. As the number of students seeking admission increases, it gets difficult to conduct the procedure swiftly and accurately. Therefore, the need for a rapid and transparent management procedure through computerization is inevitable.
A school management system has the capability to manage the complete process of admissions and registrations of the student. It can record the personal details and past educational history of every student besides generating a distinctive ID for them. The integrated information is then shared with different departments to notify their faculties about the track record of every individual student. It also allows the authoritative team to effectively respond to queries via emails, phone calls, or through walk-ins.
- Entrance Exams
Entrance Exams are a vital part of an institution’s admission process as they assess the student’s aptitude and knowledge in a specific subject, to put things into perspective regarding their interest in an educational field. These standardized tests help management to select eligible students from a variety of educational backgrounds.
An important feature of an academic ERP is to evaluate the eligibility of an individual to gain admission into the course they have applied for. A major advantage is the ease of use for the administration and the students. Colleges and universities receive the computerized test results in less time as compared to traditional exams thus enabling them to display their merit lists promptly.
A meta-analysis has revealed that attendance positively affects grades and GPA because it leads to better retention, better marks and a more satisfying educational experience. Every educational institution has a compulsory attendance policy that every student has to follow. Moreover, parents remain concerned about their child’s attendance in classes.
An attendance management system is a feature that helps to track a student’s attendance in real-time to make sure that every individual fulfills the required credit hours. It also eliminates the need to keep a manual record in attendance registers. The attendance management feature works via biometric attendance which requires a student to attend the class so as to be marked present. The individual attendance of students can also be tracked by their parents by means of mobile applications. An online attendance management system is also advantageous when recording the attendance of virtual classes.
- Fees Collection System
Fee collection is a complicated task for the administration department of any educational institution. Keeping a record of the payment structures and sorting out the fee defaulters are a few hassles to mention. It is also difficult for the parents to remember the due dates every month.
Software for campus management also provides a simple and trouble-free way to collect and process fees from students. Through this feature, parents can connect their bank accounts to the application of the fee and make online payments without needing to visit a bank. Notification alerts about due dates and fee installments also help to keep a track of annual fee depositions. The administration can also efficiently record the received payments as well as generate and edit fee structures.
- Examination and Grading
The examination period is the most demanding time for not just students, but the management faculty as well. Setting up examination dates, issuing admit cards, allocating students to different examination venues, and executing the entire process with efficiency; ticking all these boxes is what makes time move sixty times faster in an exam duration.
This school management system permits the faculty to organize half-yearly and annual examinations as well as assessments on a monthly basis. Date sheets and admit cards can also be generated via this software. Afterward, it also has the potential to generate genuine results and individual scores. Assessment irregularities can also be counteracted to ensure that the process remains transparent and merit-based.
- Timetable and Class Schedules
All educational institutions follow a timetable as it designates specific time periods for different subjects and specifies day-to-day activities, not just for the students but also for the faculty. In addition to establishing order within the institution, a proper timetable ensures effective lesson planning and optimization of time.
The academic ERP allows simplification for timetable generation by allotting convenient and organized slots section-wise for every grade. It also enables flexible modifications to be made according to the availability of the teaching staff, in order to avoid conflicts between schedules for every class.
- Library Record
As it is rightly said, “Libraries are the backbone of our education system”. To organize and maintain a library collection, countless hurdles have to be faced because books, journals, and articles are media that age and deteriorate but it is meant to be read and used.
Library record-keeping is a tough task to manage. To provide assistance, campus management software is beneficial for keeping a record of all the available books in the library along with their date of issuance and return. This ensures that a book that is lost can be tracked from the software. Document safety along with data organization and storage becomes as easy as it can be.
- Financial Operations
A lack of financial management leads to a decline in the quality of education offered by an institution. Inefficient budgetary control, lack of transparency, and complex management procedures are the major troubles faced by educational institutions.
School digitization is the only way forward as a solution for complex financial management. School management software can help manage expenses by enabling them to track all transactions. Financial operations can be made easy, rapid, and automatic because there is less human involvement and documentation is easy. By adopting a cloud-based technology, the management can adjust and review budget expenditures in time.
To put it briefly, school management software is a high-tech innovation for the assistance of the education sector. By integrating this software, any institution can manage every aspect of a student’s academic cycle alongside efficient administrative functioning. The close integration of modules around a centralized database and easy accessibility is what makes this ERP a fundamental aspect of all leading educational institutions.