BUSINESS CHALLENGE

One of the prime challenges faced by the higher education institutions today is the management of data. Departments continue to maintain records manually due to existence of system dissimilarity resulting in mounting disengaged data and increased inefficiency. Establishing and maintaining quality & standards in education; administration requires a smooth, fast, accurate and consistent functioning of all its day-to-day operations.

eDU SMARTZ the only academic ERP you need for automating your entire campus and institution. A web-based management solution for Academic Institutions is the easiest to use and fastest to implement with the best ROI of any system.

e-Creatorz Pvt Ltd – The one and only company offering the best product with complete solution.

THE SOLUTION

With eDU SMARTZ; Schools, Colleges and Universities around the globe of every category: public or private, traditional or non-traditional can communicate and manage the entire student life-cycle from prospect to alumnus while enjoying annual IT savings as high as 75 percent.

This Academic ERP gives an unprecedented leverage to the management to help in planning and to administer the activities for the whole academic year. eDU SMARTZ covers all aspects of an educational institution. It covers the entire student process from admission to graduation.

eDU SMARTZ – ONE CLICK ACADEMIC CONTROL

THE SUCCESS EQUATION FOR YOUR CAMPUS

eDU SMARTZ Academic ERP is a combination of Campus Management + Learning Management + Financial Management + Human Resource Management. This combination allows any institution to keep a check on Academic Affairs with Interactive experience, Faculty and Revenue/Progress financially.

CAMPUS MANAGEMENT

Campus Management System is ideal for schools, colleges and universities with basic need and practices. Under these modules, a school, college or university is able to conduct all operations concerned directly with the institutions in terms of academics.

LEARNING MANAGEMENT

Campus Management with Learning Management allows the application to add the eDU BOARD to it. eDU BOARD covers the interactive portals that make a university experience hi tech and convenient at the consumer end.

FINANCIALS & HR MANAGEMENT

The total combo of Campus Management, Learning Management with Financials & HR Management helps an educational institution to add the number game to the system. An addition of Financials and HR Management allows an institution to keep a check on Profit and Loss of the institution, the overall performance of its staff and day to day activities related to revenues and expenditures.

WHY eDU SMARTZ?

eDU SMARTZ is a complete solution that manages all operations concerning any educational setup including universities, colleges, schools and training institutes centred to international standards. As per research conducted by us, eDU SMARTZ has the ability to cater to major irregularities and issues usually highlighted by institutions locally and internationally. The installation of eDU SMARTZ allows the management at any institution to cater all these issue through a one window solution:

  • The system highlights all the irregularities in attendance despite of the location.
  • The irregularities in admission process are transparent and funds retrieved through the process show a straight impact on financials.
  • The major issue of irregularities in assessments are catered and results and admissions are 100% merit based.
  • Teachers performance data can be set against KPIs indicated through the system based on attendance, completion of syllabus, student feedback, etc.
  • Fee defaulters are directly highlighted by the system. The system has the ability to highlight the defaulters and not allowing them to register or progress unless the dues are paid.
  • Teachers’ salary deduction due to irregularities in punctuality and regularity is set through the system. Teachers are paid directly in relation to their 100% actual attendance.
  • Since the system has the financial module, hence cash receivables, expenses or budgets are directly in linked with the main account and can be tracked at any level.
  • Data can be tracked at any level.
  • Entire application is also available on Cloud, therefore can work under any location with simple a Browser and Internet Accessibility.
  • Entire application is Mobile Friendly.
  • Security and Data is given highest priority.
  • All modules are integrated and revolve around central database. The close level of integration makes it easy to produce not only academic and financial information but also the management information required to run the business smoothly.
  • The system is highly data driven and almost every aspect can be tailored as per your requirements based on configurable settings. The flexibility enables you to configure the system to work the way you want.

ACADEMIC ERP MODULES

  CAMPUS MANAGEMENT

Admission Management
  • CRM
  • Pre-Admissions
  • Customizable Admission Processes
  • Applicant Processing
  • Admit Card Generation
  • Online Assessments /Aptitude Test
  • Seating Allocation
  • Interviews
  • Merit Lists / Results
  • Processing Fees / Collection
  • Final Decisions
  • Reporting
Registration Management
  • Course Registration
  • Pre-req based Registration
  • Program Roadmaps
  • University Transfer/ equivalency
  • Semester drop policy
  • Communicator
  • Reporting
Academic Management
  • Academic Administration
  • Program Management
  • Course Management
  • Outcome based Education
  • Infrastructure
  • Faculty Management
  • Attendance
  • Announcement
  • Timetable / Scheduling
  • Online Test
  • Online Survey
  • Student Affairs
  • Email and SMS Alerts
  • Reporting
Examination Management
  • Marking Scheme
  • Grading Slabs
  • Customizable Assessment Policy
  • Course based Assessment
  • Assessment Result
  • Final Result
  • Exam Scheduling
  • Reporting
Fee Management
  • Fee Opening / Outstanding
  • Advance Fee Collections
  • Concessions
  • Refund Policies
  • Scholarship
  • Student Fee Structures / Ledger
  • Misc. Fee
  • Bill Generation
  • Installment Plans
  • Fee Collections
  • GL Revenue Conversions
  • Full and Final Settlements
  • Reporting
Alumni Management
  • Alumni registration
  • Alumni surveys
  • Reports
Library Management
  • Books database
  • Book Bank Management
  • Integrated Membership
  • Book Circulation
  • Reports Student Portal

  LEARNING MANAGEMENT

eDU BOARD Services
  • Student Portal
  • Faculty Portal
  • Alumni Portal
  • Parent Portal
  • Career Portal
  • Online Admissions Portal

  HRMS

Employee Management
  • Employee Information
  • Employee Association
  • Employee Transfers
  • ID Card Generation (Barcoded)
  • Employee Documentations
  • Opening Balances (PF, Gratuity, SESSI, EOBI, Tax etc.)
  • Employee Separation
  • Full and Final Settlements
Employee Payroll Management
  • Salary Structures
  • Increment Policies
  • Deduction Policies
  • Bonus Disbursement
  • Advance Allocation and deductions
  • Loan Management
  • Arrears Management
  • Other Income / Deductions
  • Payroll Generation
  • Basic
  • Cost center based
  • Payment / Disbursement
  • Pay slip generation
Employee Taxation
  • Previous earing & Tax Opening balance
  • Employment based Tax policies / slabs
  • Tax Adjustments
Attendance Management
  • Roster Based Attendance
  • Shift Based Attendance
  • Attendance Marking (Self, Machine, Manual)
  • File based attendance uploading
  • Attendance Policy maker
Leave Management
  • Leave application
  • Opening Balances
  • Leave Encashment
  • Leave Encashment Policies
Performance Management
  • Core Competency categories
  • Core Competencies
  • KPI Classifications
  • KPI Evaluations
  • Evaluation of Classification
  • Performance Appraisal Schema
  • Employee Evaluations
  • Appraisals
Recruitment Management
  • Job Management
  • Job Openings / offering
  • Candidate Management
  • Recruitment Processes
  • Hiring decision
  • Applicant to Employee conversion

  ASSET AND PROCUREMENT
  MANAGEMENT

Asset Management
  • Easy Asset Setup
  • Intuitive Interface
  • Customized Setup
  • Asset tracking
  • Depreciation Management
  • Asset Review
  • Asset Manipulation
  • Reporting Flexibility
  • Depreciation schedules
Procurement Management
  • Purchase Requisition
  • Vendor Inquiry
  • Quotation
  • Evaluation
  • Purchase Order
  • Goods Receiving
  • Purchase Invoice
  • Invoice Payment
  • Reports

  FINANCIALS

General Ledger
  • Multi-Level Chart of Account
  • Opening Balances
  • Cash Transactions
  • Bank Transactions
  • General Transactions
  • Debit and Credit Notes
  • Multi-Level Approval
  • Voucher Posting and Cancellation
Cost Centre Management
  • Multi-Level Cost Center Categories
  • Multi-Level Cost Centers
  • Project Management
Tax Management
  • Default Taxes and Rates
  • Purchase Invoice Taxation
  • Sales Invoice Taxation
  • Payment Taxation
  • Receipt Taxation
  • Tax on Tax
Recieveable
  • Customer Management
  • Customer Opening Balances
  • Customer Tax Management
  • Sales Invoices
  • Invoice Receipt
  • Advance & Refund
  • Deposit
  • Invoice Knock off
  • Report
Payables
  • Vendor Management
  • Vendor Opening Balances
  • Vendor Tax Management
  • Purchase Invoices (Expense / Services / Material)
  • Invoice Payments
  • Advance & Refund
  • Deposit
  • Invoice Knock off
Budget
  • Multiple Budgets in one period
  • Verification Mode (Monthly / Yearly)
  • Transaction Blocking
  • Budget Comparison
  • Budget Variances
Rebate Management
  • Rebate Invoicing
  • Rebate receipts
Bank
  • Bank Management
  • Inter Bank Transfer
  • Bank Reconciliation
  • Cheque Printing
Petty Cash
  • Day Operation (Opening, Transaction, Closing, Posting)
  • Petty Cash Operations (Requisitions, Payment, IOU Receiving)
  • Cashier Operations (Requisition, Payment, Cash in Transit, Receiving, Posting)
  • Denominations

THE STUDENT CYCLE

TECHNOLOGY

eDU SMARTZ GOES 360 DEGREES

Online Payment Partner

ForeePay (Pvt) Limited, an authorized PSO/PSP company (Payment System Operators / Payment System Providers) from State Bank of Pakistan, for the collection of Fee / Charges using various digital channels.

Foree integrated with eDU SMARTZ Fee Management System offers collection of fees, bills, invoices through various channels which include:

  • Internet banking, mobile app, ATMs of 27+ Banks & Wallets
  • Over the Counter
  • Debit/Credit Cards

Virtual Classroom Connectivity

eDU SMARTZ Learning Management System can integrate with Virtual Classroom applications in order to engage students with virtual face-to-face connections and activities to keep classrooms connected.

Using these applications your educators can hold virtual lectures, presentations, one on one meetings and event discussion groups. Integration of these applications with eDU SMARTZ can help you create and run meetings for your virtual classroom.

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