BUSINESS CHALLENGE

One of the prime challenges faced by the higher education institutions today is the management of data. Departments continue to maintain records manually due to existence of system dissimilarity resulting in mounting disengaged data and increased inefficiency. Establishing and maintaining quality & standards in education; administration requires a smooth, fast, accurate and consistent functioning of all its day-to-day operations.

eDU SMARTZ the only academic ERP you need for automating your entire campus and institution. A web-based management solution for Academic Institutions is the easiest to use and fastest to implement with the best ROI of any system.

e-Creatorz Pvt Ltd – The one and only company offering the best product with complete solution.

THE SOLUTION

With eDU SMARTZ; Schools, Colleges and Universities around the globe of every category: public or private, traditional or non-traditional can communicate and manage the entire student life-cycle from prospect to alumnus while enjoying annual IT savings as high as 75 percent.

This Academic ERP gives an unprecedented leverage to the management to help in planning and to administer the activities for the whole academic year. eDU SMARTZ covers all aspects of an educational institution. It covers the entire student process from admission to graduation.

eDU SMARTZ – ONE CLICK ACADEMIC CONTROL

THE SUCCESS EQUATION FOR YOUR CAMPUS

eDU SMARTZ Academic ERP is a combination of Campus Management + Learning Management + Financial Management + Human Resource Management. This combination allows any institution to keep a check on Academic Affairs with Interactive experience, Faculty and Revenue/Progress financially.

CAMPUS MANAGEMENT

Campus Management System is ideal for schools, colleges and universities with basic need and practices. Under these modules, a school, college or university is able to conduct all operations concerned directly with the institutions in terms of academics.

LEARNING MANAGEMENT

Campus Management with Learning Management allows the application to add the eDU BOARD to it. eDU BOARD covers the interactive portals that make a university experience hi tech and convenient at the consumer end.

FINANCIALS & HR MANAGEMENT

The total combo of Campus Management, Learning Management with Financials & HR Management helps an educational institution to add the number game to the system. An addition of Financials and HR Management allows an institution to keep a check on Profit and Loss of the institution, the overall performance of its staff and day to day activities related to revenues and expenditures.

WHY eDU SMARTZ?

eDU SMARTZ is a complete solution that manages all operations concerning any educational setup including universities, colleges, schools and training institutes centred to international standards. As per research conducted by us, eDU SMARTZ has the ability to cater to major irregularities and issues usually highlighted by institutions locally and internationally. The installation of eDU SMARTZ allows the management at any institution to cater all these issue through a one window solution:

The system highlights all the irregularities in attendance despite of the location.
The irregularities in admission process are transparent and funds retrieved through the process show a straight impact on financials.
The major issue of irregularities in assessments are catered and results and admissions are 100% merit based.
Teachers performance data can be set against KPIs indicated through the system based on attendance, completion of syllabus, student feedback, etc.
Fee defaulters are directly highlighted by the system. The system has the ability to highlight the defaulters and not allowing them to register or progress unless the dues are paid.
Teachers’ salary deduction due to irregularities in punctuality and regularity is set through the system. Teachers are paid directly in relation to their 100% actual attendance.
Since the system has the financial module, hence cash receivables, expenses or budgets are directly in linked with the main account and can be tracked at any level.
Data can be tracked at any level.
Entire application is also available on Cloud, therefore can work under any location with simple a Browser and Internet Accessibility.
Entire application is Mobile Friendly.
Security and Data is given highest priority.
All modules are integrated and revolve around central database. The close level of integration makes it easy to produce not only academic and financial information but also the management information required to run the business smoothly.
The system is highly data driven and almost every aspect can be tailored as per your requirements based on configurable settings. The flexibility enables you to configure the system to work the way you want.

ACADEMIC ERP MODULES

CAMPUS MANAGEMENT

Admission Management

CRM
Pre-Admissions
Customizable Admission Processes
Applicant Processing
Admit Card Generation
Online Assessments /Aptitude Test
Seating Allocation
Interviews
Merit Lists / Results
Processing Fees / Collection
Final Decisions
Reporting

Registration Management

Course Registration
Pre-req based Registration
Program Roadmaps
University Transfer/ equivalency
Semester drop policy
Communicator
Reporting

Academic Management

Academic Administration
Program Management
Course Management
Outcome based Education
Infrastructure
Faculty Management
Attendance
Announcement
Timetable / Scheduling
Online Test
Online Survey
Student Affairs
Email and SMS Alerts
Reporting

Examination Management

Marking Scheme
Grading Slabs
Customizable Assessment Policy
Course based Assessment
Assessment Result
Final Result
Exam Scheduling
Reporting

Fee Management

Fee Opening / Outstanding
Advance Fee Collections
Concessions
Refund Policies
Scholarship
Student Fee Structures / Ledger
Misc. Fee
Bill Generation
Installment Plans
Fee Collections
GL Revenue Conversions
Full and Final Settlements
Reporting

Alumni Management

Alumni registration
Alumni surveys
Reports

Library Management

Books database
Book Bank Management
Integrated Membership
Book Circulation
Reports Student Portal

LEARNING MANAGEMENT

eDU BOARD Services

Student Portal
Faculty Portal
Alumni Portal
Parent Portal
Career Portal
Online Admissions Portal

HRMS

Employee Management

Employee Information
Employee Association
Employee Transfers
ID Card Generation (Barcoded)
Employee Documentations
Opening Balances (PF, Gratuity, SESSI, EOBI, Tax etc.)
Employee Separation
Full and Final Settlements

Employee Payroll Management

Salary Structures
Increment Policies
Deduction Policies
Bonus Disbursement
Advance Allocation and deductions
Loan Management
Arrears Management
Other Income / Deductions
Payroll Generation
Basic
Cost center based
Payment / Disbursement
Pay slip generation

Employee Taxation

Previous earing & Tax Opening balance
Employment based Tax policies / slabs
Tax Adjustments

Attendance Management

Roster Based Attendance
Shift Based Attendance
Attendance Marking (Self, Machine, Manual)
File based attendance uploading
Attendance Policy maker

Leave Management

Leave application
Opening Balances
Leave Encashment
Leave Encashment Policies

Performance Management

Core Competency categories
Core Competencies
KPI Classifications
KPI Evaluations
Evaluation of Classification
Performance Appraisal Schema
Employee Evaluations
Appraisals

Recruitment Management

Job Management
Job Openings / offering
Candidate Management
Recruitment Processes
Hiring decision
Applicant to Employee conversion

ASSET AND PROCUREMENT
MANAGEMENT

Asset Management

Easy Asset Setup
Intuitive Interface
Customized Setup
Asset tracking
Depreciation Management
Asset Review
Asset Manipulation
Reporting Flexibility
Depreciation schedules

Procurement Management

Purchase Requisition
Vendor Inquiry
Quotation
Evaluation
Purchase Order
Goods Receiving
Purchase Invoice
Invoice Payment
Reports

FINANCIALS

General Ledger

Multi-Level Chart of Account
Opening Balances
Cash Transactions
Bank Transactions
General Transactions
Debit and Credit Notes
Multi-Level Approval
Voucher Posting and Cancellation

Cost Centre Management

Multi-Level Cost Center Categories
Multi-Level Cost Centers
Project Management

Tax Management

Default Taxes and Rates
Purchase Invoice Taxation
Sales Invoice Taxation
Payment Taxation
Receipt Taxation
Tax on Tax

Recieveable

Customer Management
Customer Opening Balances
Customer Tax Management
Sales Invoices
Invoice Receipt
Advance & Refund
Deposit
Invoice Knock off
Report

Payables

Vendor Management
Vendor Opening Balances
Vendor Tax Management
Purchase Invoices (Expense / Services / Material)
Invoice Payments
Advance & Refund
Deposit
Invoice Knock off

Budget

Multiple Budgets in one period
Verification Mode (Monthly / Yearly)
Transaction Blocking
Budget Comparison
Budget Variances

Rebate Management

Rebate Invoicing
Rebate receipts

Bank

Bank Management
Inter Bank Transfer
Bank Reconciliation
Cheque Printing

Petty Cash

Day Operation (Opening, Transaction, Closing, Posting)
Petty Cash Operations (Requisitions, Payment, IOU Receiving)
Cashier Operations (Requisition, Payment, Cash in Transit, Receiving, Posting)
Denominations

THE STUDENT CYCLE

TECHNOLOGY

eDU SMARTZ GOES 360 DEGREES

Online Payment Partner

ForeePay (Pvt) Limited, an authorized PSO/PSP company (Payment System Operators / Payment System Providers) from State Bank of Pakistan, for the collection of Fee / Charges using various digital channels.

Foree integrated with eDU SMARTZ Fee Management System offers collection of fees, bills, invoices through various channels which include:

Internet banking, mobile app, ATMs of 27+ Banks & Wallets
Over the Counter
Debit/Credit Cards

Virtual Classroom Connectivity

eDU SMARTZ Learning Management System can integrate with Virtual Classroom applications in order to engage students with virtual face-to-face connections and activities to keep classrooms connected.

Using these applications your educators can hold virtual lectures, presentations, one on one meetings and event discussion groups. Integration of these applications with eDU SMARTZ can help you create and run meetings for your virtual classroom.